Video conference systems are widely applied in meteorological service. With the increasing of demands for multiple sub venues (conference rooms) and equipment complexity, the previous independent management mode for video conference systems has resulted in greater pressure of the staff in recent years. Taking for an example, the construction of the digital video conference system in Hubei Provincial Meteorological Service is described. According to the needs analysis and the network conditions, a solution is proposed based on the digital centralized controlling mechanism. With fewer technical staff, it realizes more video conference modes at more conference rooms, by using centralized major equipments, devices for remote acquisition and distribution of integrated signals, and a digital controlling system on the network. The operational application shows that this solution can not only ensure the quality and the scale of conference, but also improve management efficiency. This system can provide references for the construction of similar systems.